Privacy Policy

The controller within the meaning of Art. 4(7) GDPR is: Carlos Müller González, trading as CoworkingView, Berlin, Germany. Email: [email protected]. All data protection enquiries and requests to exercise rights must be addressed to the controller at the contact details above.

CoworkingView is a sole proprietorship with fewer than 20 persons regularly engaged in automated data processing. Appointment of a Data Protection Officer is therefore not mandatory under § 38(1) BDSG in conjunction with Art. 37 GDPR. All data protection responsibilities are personally assumed by the proprietor, Carlos Müller González, who is directly accessible at [email protected] for all data protection matters.

In the course of our intermediary activity, we may process the following categories of personal data:

• Identification and contact data: name, email address, phone number, postal address.
• Company details: company name, commercial registration number, tax identification number (where applicable).
• Space requirements: number of desks, preferred location, budget, duration, and other preferences shared during the enquiry process.
• Contractual data: content of agreements, brokerage confirmations, commission-related correspondence.
• Communication records: emails, messages, call notes, and meeting summaries.
• Website usage data: IP address, browser type, pages visited, timestamps, and referral source — collected via cookies and similar technologies.

We collect your personal data from the following sources:

• Directly from you, when you complete a contact form, send us an email, or call us.
• During the search and mediation process, through exchanges and meetings.
• From third parties involved in the transaction, such as coworking space operators, when necessary.
• Automatically via tracking technologies when you visit our website (see Section 10 — Cookies).

We process your personal data for the following purposes, each resting on the legal base indicated:

• Provision of intermediary services and management of workspace enquiries — Art. 6(1)(b) GDPR (performance of a contract or pre-contractual steps).
• Connecting clients with suitable coworking space operators — Art. 6(1)(b) GDPR.
• Answering enquiries and providing support — Art. 6(1)(b) GDPR.
• Sending marketing communications about our services (only with your consent) — Art. 6(1)(a) GDPR.
• Improving our website and personalising the user experience — Art. 6(1)(f) GDPR (legitimate interest).
• Compliance with legal and tax obligations — Art. 6(1)(c) GDPR.
• Prevention of fraud and misuse — Art. 6(1)(f) GDPR.
• Assertion or defence of legal claims — Art. 6(1)(f) GDPR.

We retain your personal data only for as long as necessary for the purpose for which it was collected:

• Client and enquiry data: for the duration of the business relationship and, thereafter, for up to 10 years where required by German commercial or tax law (§§ 257 HGB, 147 AO).
• Contractual data: for 10 years from contract conclusion in accordance with statutory retention obligations.
• Communication records: for up to 3 years after the matter is closed, unless a longer period is required for legal proceedings.
• Marketing consent records: until consent is withdrawn.
• Website usage data: in anonymised or aggregated form after 26 months, or as specified in our Cookie Policy.

We share your personal data with third parties only to the extent necessary and on the following bases:

• Coworking space operators: to facilitate the matching and enquiry process on your behalf (Art. 6(1)(b) GDPR). Only the minimum data required is shared.
• Service providers acting as data processors: hosting providers, email platforms, CRM tools, and analytics services — bound by data processing agreements pursuant to Art. 28 GDPR.
• Legal, tax, or financial advisors: where required for the execution of a specific transaction.
• Public authorities: where required by law or court order.
• We do not sell your personal data to third parties.

Some of our service providers may be located outside the European Economic Area (EEA). In such cases, we ensure an adequate level of data protection through one or more of the following mechanisms: EU Standard Contractual Clauses (SCCs) approved by the European Commission, transfers to countries with an adequacy decision, or binding corporate rules. You may request a copy of the applicable safeguards by contacting us.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. These include encrypted data transmission (TLS/SSL), access control based on the principle of least privilege, confidentiality obligations for all personnel, and regular security reviews. No transmission over the internet is entirely risk-free; however, we take all reasonable steps to safeguard your data.

Under the GDPR and applicable German law, you have the following rights with respect to your personal data:

• Right of access (Art. 15 GDPR): to obtain a copy of the data we hold about you.
• Right to rectification (Art. 16 GDPR): to have inaccurate data corrected.
• Right to erasure (Art. 17 GDPR): to have your data deleted where no legitimate purpose justifies continued processing.
• Right to restriction of processing (Art. 18 GDPR): to limit how we process your data in certain circumstances.
• Right to data portability (Art. 20 GDPR): to receive your data in a structured, machine-readable format.
• Right to object (Art. 21 GDPR): to object to processing carried out on the basis of legitimate interests.
• Right to withdraw consent (Art. 7(3) GDPR): to withdraw any previously given consent at any time without affecting the lawfulness of prior processing.
• Right to lodge a complaint with a supervisory authority (Art. 77 GDPR): for our Berlin operations, the competent authority is the Berliner Beauftragte für Datenschutz und Informationsfreiheit (BlnBDI), Friedrichstraße 219, 10969 Berlin; [email protected]; www.datenschutz-berlin.de.

CoworkingView does not make decisions based solely on automated processing — including profiling — that produce legal effects or similarly significant effects on you within the meaning of Art. 22(1) GDPR. All matching of clients with coworking spaces is performed by qualified human experts based on stated requirements. If automated decision-making is introduced in future, you will be informed in advance and provided all rights and safeguards under Art. 22(2)–(3) GDPR.

Our website uses cookies and similar technologies in accordance with the TDDDG and GDPR. Strictly necessary cookies are activated automatically (§ 25(2) No. 2 TDDDG). Analytics, social media, and advertising cookies are only placed with your prior consent (Art. 6(1)(a) GDPR), which you may grant or withdraw at any time via our Cookie Consent Manager in the footer. Withdrawal does not affect prior lawful processing.

Our website may contain hyperlinks to external sites operated by third parties. CoworkingView does not control and accepts no responsibility for the content, availability, accuracy, or privacy practices of any third-party website. Inclusion of a link does not constitute an endorsement. We strongly recommend reviewing the privacy policy and terms of any external site before providing personal data.

Our services are directed exclusively at businesses and professionals. We do not knowingly collect personal data from persons under 18 years of age. If we become aware that data from a minor has been submitted without appropriate consent, we will delete it without undue delay. Contact [email protected] immediately if you believe we hold data relating to a minor.

We may update this Privacy Policy at any time to reflect changes in our processing activities, applicable law, or regulatory guidance. The current version is always available on our website. We will take reasonable steps to notify you of material changes. Continued use of our website after any update constitutes acceptance of the revised Policy.

For all inquiries, requests to exercise data subject rights, or complaints, contact: [email protected]. If you are not satisfied with our response, you may refer your complaint to: Berliner Beauftragte für Datenschutz und Informationsfreiheit (BlnBDI), Friedrichstraße 219, 10969 Berlin | [email protected] | www.datenschutz-berlin.de.